[COCACOLA]  

Code of Conduct

Assessment Checklist

Client	:
Vendor	:
Factory (Name/address)	:
Type of audit	:	q 1st party audit    q 2nd party audit    q 3rd party audit
		q Announced audit                     q Unannounced audit
		q Initial audit         q 1st follow up       q2nd follow up
References	:
Job Number	:
Auditors	:
Date of audit	:
Signed by Lead auditor	:

Contents

I.                          Factory Information

II.                       Auditor Team

III.                   Auditee Representative

IV.                  Assessment Checklist  

1)    Child Labor

2)    Forced Labor

3)    Health & Safety

4)    Freedom of Association

5)    Discrimination

6)    Disciplinary Practices

7)    Working Hours

8)    Compensation

9)    Environment

 I: FACTORY INFORMATION

Factory Name
Address
Contact Person
Tel
Fax
E-mail
Factory Operations
Products Manufactured
Production Capacity	Qty Per year
Manufacturing Floors	S.Q. Meters
Dormitory Area	S.Q. Meters
Kitchen and Canteen	S.Q. Meters
Production Process Flow
Equipment used
Employees Details
	Male	Female	Sun-total
Supervisors/Managers
Administration Staff
Quality Control Staff
Engineering Staff
Workers
Sub-total

II.AUDITOR TEAM

III.AUDITEE REPRESENTATIVES

Name	Position/Department

IV. Assessment  Checklist

1.    Child Labor

Item no	Requirement	Yes/No/NA	Comments
1.1	Does the factory have a copy of valid laws and regulations on child labor OR understand its requirements? What is the legal Youngest age of workers?
1.2	Does the factory have a copy of valid regulations and laws on young worker protection OR understand its requirements?
1.3	Does the factory have effective procedures to verify the age of worker at the time of recruitment?
1.4	Does the factory keep adequate age documents of workers such as ID copies and personnel records?
1.5	Is separate register maintained for child labor / young workers?
1.6	Is any evidence identified that child labor was employed at the factory?
1.7	Does the youngest age of workers at the factory Comply with local legal requirements?
1.8	Does the factory have effective remediation programs existing for child labor (where appropriate)?
1.9	Is child remediation program monitored by the labor ministry / UNICEF / ILO (where appropriate)?
1.10	Are suspected young worker age records such as age certificate, local records or certificate from surgeon verified?
1.11	Are children or young workers engaged in hazardous work?
1.12	Are children or young workers employed at night shift?
1.13	Does the factory implement any work experience/ apprenticeship scheme for school age children?
1.14	Are above findings confirmed through interview with workers?

Section Rating: Child Labor
Nonconform: q High      q Medium      q Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

2.    Forced Labor

Item no	Requirement	Yes/No/NA	Comments
2.1	Does the factory have a copy of valid laws and regulations on forced labor or understand its requirements?
2.2	Are all workers present voluntarily at the factory?
2.3	Are workers free to leave after working hours? Is any restriction placed?
2.4	Are workers permitted time-off with doctor’s certificate when sick or for maternity?
2.5	Is any evidence of physical or verbal abuse identified? Whether use of force observed, at least for overtime work?
2.6	Do all workers sign employment contracts with the factory? Is it unfair or illegal?
2.7	Is any evidence identified that security guards were used to coerce workers ?
2.8	Are workers not required to lodge deposits or original documents such as ID papers, training certificate, etc.?
2.9	Is any physical method impeding freedom of workers such as surveillance camera, locked exit during working hours or perimeter fences, etc?
2.10	Is any evidence identified on the use of forced labor / prison labor?

Section Rating: Forced Labor
Nonconform: q High      q Medium      q Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

3.    Health and Safety

Item no	Requirement	Yes/No/NA	Comments
3.1	Does the factory have a copy of valid laws and regulation on health and safety or understand its requirements?
3.2	Is written health and safety policy posted and signed by top management?
3.3	Is safety committee established with members representing the various shifts, functions and levels?
3.4	Is a senior management representative for health & safety appointed? If yes please specify the title.
3.5	Does the factory arrange health and safety training for new workers?
3.6	Are training and awareness programs on health and safety arranged regularly for all workers?
3.7	Are accidents reported and recorded?
3.8	Does the factory keep injury / illness records such as daily injury and illness log, injury statistics, illnesses report or any other safety statistics?
3.9	Are corrective actions taken to prevent recurrence of work related accidents?
3.10	Does the factory have valid fire inspection certificates issued by local fire service authority?
3.11	Does the factory have adequate number of fire extinguishers at each factory floor?
3.12	Are all fire extinguishers inspected and tested regularly and ready to use at all times?
3.13	Is an effective fire extinguishing system i.e. fire hydrant/fire hose or sprinkler installed at each factory floor and maintained properly?
3.14	Are all fire extinguishing systems inspected and maintained properly?
3.15	Is fire and hazard early warning system such as smoke detector installed and regularly tested?
3.16	Are fire drills conducted regularly at least once a year? When and how?
3.17	Are fire exits and escape routes adequate at each factory floor?
3.18	Is any fire exit and escape route blocked or locked? Is any slide door used at the factory?
3.19	Are exits and fire exits identified with sign or indicator lamps?
3.20	Are adequate emergency lights installed at each factory floor?
3.21	Is the factory no more than 5 minutes away by fire engine from nearest fire station?
3.22	Did any fire accident take place in the past 12 months at the factory?
3.23	Does the factory have valid inspection certificates for boilers, elevators, pressure vessels and other equipment per local regulation?
3.24	Are the operators of above-mentioned equipment trained and qualified per local regulation?
3.25	Are adequate guarding or devices installed for moving/rotating parts of machine, pulleys and belts or any other dangerous parts of machines?
3.26	Is any instruction emphasized to prohibit loose clothing, jewellery or long hair near moving machinery?
3.27	Are all electricians, welding operators and forklift drivers etc. trained and qualified per local regulations?
3.28	Is electrical safety procedures implemented effectively to ensure safety precautions such as grounding, discharging, and testing to be taken?
3.29	Are all the electrical wires installed in fully acceptable condition and adequately protected?
3.30	Are electrical installations are checked periodically and repairs carried out by competent electrician?
3.31	Is hot work permit procedure implemented for welding, cutting and open flame operation at the factory?
3.32	Are all site buildings maintained in good condition in both physical surface and structure?
3.33	Are dangerous/hazardous substances used or stored at the factory?
3.34	Are these substances safely and securely stored?
3.35	Are administration and engineering controls (reduced shift hours, ventilation fans and exhaust fans) introduced to reduce personal exposure?
3.36	Are personal protective equipment (PPE) such as goggles, glasses, gloves, earplug / muff, boots, or protective clothing provided at factory cost and in fully acceptable condition?
3.37	Is air quality test done if hazardous fumes existed?
3.38	Does the factory have a suitable working environment in respect of ventilation, temperature, lighting, cleanliness, and tidiness (overcrowding)?
3.39	Does the factory arrange regular health examination for workers exposed to hazardous environment?
3.40	Are there adequate evidences confirming that the workers’ health is not affected by hazardous factors?
3.41	Does the factory have any occupational health inspection certificate issued by local government authority?
3.42	Are adequate first aid kits located at each factory floor and marked with signs?
3.43	Are adequate workers trained on first aid? How many trained first aiders at the factory?
3.44	Is an in-house clinic/first aid station established with competent doctor/first aider employed at the factory?
3.45	Is a nearby medical centre/hospital/clinic available to factory?
3.46	Is potable water accessible and adequate at each factory floor?
3.47	Are lavatory facilities accessible, clean and reasonable in number at each factory floor? Does it meet local requirements?
3.48	Toilets are private and segregated for men and women?
3.49	Are washbasins and water taps available? Adequate?
3.50	Are the factory kitchen and canteen clean and hygienic with adequate facilities?
3.51	Are kitchen and canteen subject to local government licensing? If yes, does the factory have such a permit or license?
3.52	Are adequate evidences identified that workers working in kitchen are suitable to food service? Such as health examination.
3.53	Is there any food safety program established to ensure all the food and stuffs purchased from reliable sources?
3.54	Is any pest control program established and implemented effectively?
3.55	What is the average dormitory space per worker? How many workers per room? Does it meet with local norms and standards?
3.56	Is there adequate living space for each worker and meet the requirements of relevant local regulations?
3.57	Are recreation areas available at the factory?
3.58	Are kitchen, laundry facilities available in dormitory?
3.59	Is there an adequate supply of sanitary drinking water available to workers at adequate distance at dormitory?
3.60	Are there adequate toilets with hand basins available to workers at adequate distance at dormitory?
3.61	Are there adequate bathrooms available to workers at dormitory?
3.62	Are sanitary areas clean and hygienic with available washing facilities?
3.63	Are the dormitory clean, safe and well lit?
3.64	Are workers free to exit & re-enter dormitory freely? Are any curfew hours set?
3.65	Are adequate security measures provided to protect workers at dormitory?
3.66	Do the dormitory buildings appear structurally sound and in acceptable repair?
3.67	Are dormitory exits unblocked and unlocked for emergency evacuation?
3.68	Are written dormitory rules posted?  (if yes please attach copy)
3.69	Are fire emergency evacuation plans posted at dormitory and understood by all workers?
3.70	Is any worker’s dormitory located in the building of production and/or warehouse?

Section Rating: Health & Safety
Nonconform: q High      q Medium      q Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

4. Freedom of Association

Item no	Requirement	Yes/No/NA	Comments
4.1	Does the factory have a copy of valid laws and regulations on trade union and freedom of association or understand its requirements?
4.2	Is workers’ right to form and join free trade unions and workers’ associations acknowledged by the management and workers?
4.3	Are trade unions or workers’ associations  formed at the factory?
4.4	Do workers elect their own representatives / spokesperson? If yes, please specify their title.
4.5	Do worker representatives  have access to members at workplace?
4.6	Is any evidence identified on disparate treatment between union/non-union workers?
4.7	If restricted by law or if there is no formal workers union / association, does the factory facilitate parallel means such as worker committee?	&, , amp;, nbsp;
4.8	For non-unionised factory, are fair and effective mechanisms to ventilate and resolve grievances of workers in place?
4.9	Does the factory provide workers to choose a representative from their own group to facilitate communication with senior manager?
4.10	Does the factory encourage workers to formally join and carry out activities like complaints & resolutions of workers’ grievances, health & safety related activities, worker – management activities on productivity, etc.? Does inte, , rviews with workers & representative confirm the above findings ?

Section Rating: Freedom of Association
Nonconform<, , /B>: o High      o Medium    , ,   o Low    &, , amp;nb, , sp;		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

5. Discrimination

Item no	Requirement	Yes/No/NA	Comments
5.1	Does the factory have a copy of valid laws and regulations on non-discrimination or understand its requirements?
5.2	Is any evidence identified on discrimination in employment, promotion, compensation, welfare, dismissal and retirement, etc.?
5.3	Do employment reflect local ethnic/religious breakdown – no domination by one group?
5.4	Does employment records show any evidence of discrimination – patterns of dismissal?
5.5	Do workers have access to and familiarity with procedures for filing complaints about discrimination?
5.6	Is equal salary for equal work for male and female workers implemented at the factory?
5.7	Is there any existence of sexual harassment, especially of young female workers?
5.8	Is any evidence identified on discrimination through interview with workers, individual and collective?

Section Rating: Discrimination
Nonconform: q High      q Medium      q Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

6.Discipinary Practices

Item no	Requirement	Yes/No/NA	Comments
6.1	Does the factory have a copy of valid laws and regulations on disciplinary practices or understand its requirements?
6.2	Does the factory have documented disciplinary rules and communicate to all workers?
6.3	Are the disciplinary rules fair, reasonable and legal or validated by local government authority?
6.4	Does any evidence exist for mental / physical coercion?
6.5	Is any evidence of deductions from pay for non-fulfilling production target or sickness?
6.6	Are the worker’s disciplinary actions recorded?
6.7	Do workers have access to appeal in case of infractions / breaking of rules.
6.8	Are the fines used for workers‘ benefits?
6.9	Is the factory free of any citation, penalty from violation of laws and regulations in past 12 months?
6.10	Do interviews with workers confirm above findings?

Section Rating: Disciplinary Practice
Nonconform: o High      o Medium      o Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

7.Working Hours

Item no	Requirement	Yes/No/NA	Comments
7.1	Does the factory have a copy of valid laws and regulations on working hours or understand its requirements? What are the local legal working hours per week?
7.2	Does the factory have written policy on working hours, rest and vacations and communicate to all workers?
7.3	Does the working hours policy meet local laws and regulations?
7.4	Is the working hours of individual workers recorded by time card or attendance record?
7.5	What is the factory’s regular working hours per per/week/ month? Does it meet local legal requirements?
7.6	What is the maximum working hours of individual workers per day/week/month? Does it meet local legal requirements?
7.7	What is the average working hours of individual workers per day/week/month? Does it meet local legal requirements?
7.8	What are the average overtime hours of individual workers per day/week/month? Does it meet local legal requirements?
7.9	Do workers have reasonable time for meal breaks and rest break?
7.10	Does the factory have any valid written approval or permit on extra overtime hours from local labor authority?
7.11	Do workers work overtime voluntarily? Do they have the right to refuse overtime?

Section Rating: Working Hours
Nonconform: q High      q Medium      q Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

8.Compensation

Item no	Requirement	Yes/No /NA	Comments
8.1	Does the factory have a copy of valid laws and regulations on compensation and benefits or understand its requirements?
8.2	Does the factory have written policy on compensation and benefits and communicate to all workers?
8.3	Does the compensation and benefits policy meet local laws and regulations on working hours?
8.4	What is the paid minimum wages at the factory? Do all workers’ wages meet local minimum wages?(including trainees / apprentices / workers in probation period)
8.5	Is compensation calculation method communicated to all workers and understood by them clearly?
8.6	Are fair and legal rates paid for overtime?
8.7	Are all compensation paid to workers themselves in cash/cheque/direct to bank or any other method convenient to workers?
8.8	Do workers receive correctly calculated wages per local legal requirements?
8.9	Are wage slips given to workers and are they understood (rates, totals, deductions, benefits) ?
8.10	Is there a sufficient system to let workers check/ verify their wages?
8.11	Are workers’ wages deducted for any reason other than tax, social security?
8.12	Are these deductions fair, reasonable and legal?
8.13	Is the payment frequency reasonable? Does the factory withhold workers’ wages for any reason?
8.14	Is extra work to fulfil production target demanded without payment? Is rework paid?
8.15	Is any evidence identified on payment in kind, e.g. food or products?
8.16	Are all workers provided social insurance per local legal requirements?

Section Rating: Compensation
Nonconform: o High      o Medium      o Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark:

9. Environment

Item no	Requirement	Yes/No /NA	Comments
9.1	Does factory operate an Environmental Management System?
9.2	Does this include waste water treatment?
9.3	Does this include hazardous waste treatment?
9.4	Does this include air pollutant treatment?

Section Rating: Environment
Nonconform: q High      q Medium      q  Low		q Conform
Legal/Code Non-conformance :
Corrective Actions confirmed by factory / Agent :	Responsibility		Deadlines
Good Practice:
Remark: