Certificate of Inspection

A document certifying that merchandise (such as perishable goods) was in good condition immediately prior to its shipment.

Certificate Of Manufacture  

A statement sometimes notarized by a producer, usually also the seller, or merchandiser that indicates the goods have been manufactured and are at the disposal of the buyer.

The Certificate of Origin

This document certifies the country of origin or manufacturer of the goods being shipped. Most countries have customs and tariff regulations that restrict the import of certain goods from certain countries or regulations which limit the amount of a particular commodity imported. Thus the C.O. is demanded by most customs along with the invoice. Again, one signed original and two copies are required.

Commercial Invoice

A statement of transaction between a seller and buyer prepared by the seller, and a description of the merchandise, price, terms, etc.

Commercial Invoice

This document is an invoice of the commercial transaction between the seller and the buyer of the goods. Customs' authorities require it for clearance across international borders. A commercial invoice assists customs authorities in classifying merchandise for taxes and quota applications when necessary. One original invoice signed and/or stamped along with two copies is required at all times.

Company security policy

This document serves as the general guiding principles for facility security practices.  Aside from general statements, the document usually collects and details the existing company security measurements and practices.

Company Insurance policy for vehicle operation

It is a requirement for land carrier companies to have sufficient insurance to cover the liability of vehicles operation and customers' goods.

Confirmation document to shipper

It is a carrier-issued promise-of-service to the customer who requested the transportation service at a pervious occasion.  The booking confirmation can be a stand-alone document or in a form of a service contract.

Container pickup receipt / record

If the land carrier needs to go to a container yard / storage to pick up an empty container, the staff at the yard may issue a document to the driver stating the type of container issued and its condition.  The driver usually will sign for it.

Consolidation  

The Consolidation Endorsement may be added to an Open Cargo Policy at an agreed premium, to provide coverage on merchandise while in transit to, and while at, a common consolidation point for the purpose of preparing or consolidating the merchandise for export.

Containerization  

Shipping systems based on large cargo-carrying containers ranging up to 48 feet long that can be easily interchanged between trucks, trains and ships without re-handling the contents.

Container inspection report

This report registers the details of container inspection, the overall appearance of the container, the functionality of the doors, the container interior etc.  The container number should be recorded as well.  If this report is not available, ask the carrier company what kind of document they have that include the container inspection information. 

C & F - Cost and Freight

Seller owns goods until they are loaded on vessel; selling price includes all costs so far plus cost of freight. The buyer is responsible for insurance. A pricing term indicating that these costs, and only these costs, are included in the quoted price.

Crisis management plan

A document to help facility management deals with crisis situations.  The main purpose of the plan is to provide guidance during unforeseeable situations and to mitigate the extent of damages.  This document should include different reaction plans that address different crisis scenarios.  Company executives, department heads and regular employees should know their roles and responsibilities during a crisis. 

Customhouse Brokers

A person or firm, licensed by the Treasury Department, engaged in entering and clearing goods through customs. The duties of a broker include preparing the entry blank and filing it; advising the importer on duties to be paid; advancing duties and other costs; and, arranging for delivery to his client, his trucking firm, or other carrier.

Dock Receipt

It is a document issued by the freight forwarder to the land carrier to accompany the customer's goods to the port.  The delivery driver must furnish this document to the port authority. 

Documents

Papers customarily attached to foreign drafts, consisting of ocean bills of lading, marine insurance certificates, and commercial invoices, and where required, including certificates of origin and consular invoices.

Documentation of internal audits

This document proves the facility conducted internal audits.  Pay attention to the findings, both strengths and weakness should be recorded.

Driver logbook

It is a book that details the driver's activities during a trip.  It is the driver's "diary".   It records time and distance the driver traveled, stops the driver made, and activities he or she performed.  The logbook should be handed in for review by a member of the management when the driver returns from the trip.  The driver's log should include the following information:

Discrepancy report for product shipping and receiving

This is a report filed by staff at loading / unloading area detailing the discrepancies (e.g. missing / excess of products received or identified before shipping, wrong types of items received, packaging difference etc) observed during the shift or the workday.