Employee identification badges

A well-designed identification badge should be color coded to identify employees from one department to another.  The badge should also include the employee’s photo as well.

EX (Point Of Origin)

From the point where the shipment begins movement, e.g., "Ex Factory" "Ex Mine" or "Ex Warehouse." See "Terms of Sale."

EX-Dock

(From dock.) Seller owns goods until they are unloaded on dock at port of discharge; selling price includes all costs so far plus cost of unloading from vessel.

EX-Factory

Seller owns goods until they are picked up at his factory; selling price is the cost of the goods.

Facility and vehicle keys registers

This register monitors the movement of facility and vehicle keys.  It keeps track of to whom the facility keys or vehicle keys are issued, how many and what keys are issued, and when are the keys issued etc.

Free Alongside - F.A.S.

(Free alongside steamer.) Seller owns goods until they are delivered alongside vessel; selling price includes all costs so far plus cost of transportation to dock.  A pricing term indicating that the quoted price includes the cost of delivering the goods alongside a designated vessel, with other costs, such as loading the goods, freight, insurance, etc., to be payable by the buyer.

Free On Board - F.O.B.

A pricing term indicating that the quoted price includes the cost of loading the goods into transport vessels at the specified place. The seller is responsible for delivery of goods and the loading up of vessel or aircraft, at an agreed port or airport, in the country of origin. Therefore, the buyer is responsible for freight and insurance, and not the supplier (or seller).
The International Air Transport Association, regulates and supervises the international air transport industry.
At origin, the shipper pays all charges for moving a shipment from point B, as shown on the airway bill or on the bill of lading. The liability of ARAMEX is limited to a total of US$ 100.00 or US$ 9.07 per pound, whichever is higher, unless a specific value for carriage is declared at the time of tender of the airway bill to the airline. In this case, an additional charge or premium will be assessed and levied. Declared value for carriage must not exceed the amount of the declared value for customs.
The selling price or replacement cost of the contents of your shipment, even if not for re-sale. This amount must be equal to/or greater than the declared value for carriage.
When goods cross international borders, they are subject to custom duties or taxes based on local tariffs.
The seller agrees to make the goods available to the buyer at a specific location only, in the country of origin.
Free Alongside Ship
The allotment in advance of space or weight capacity for goods that need to be shipped.
The route to be adopted and indicated as originally specified in the airway bill or in the bill of lading.
Any information the shipper uses to reference the shipment, such as purchase order number, invoice number, etc.

F.O.B. Truck

(Free on board truck.) Seller owns goods until they are loaded on truck at his factory; selling price includes all costs so far plus cost of loading on truck.

F.O.B. Vessel

(Free on board vessel.) Seller owns goods until they are loaded on vessel; selling price includes all costs so far plus cost of loading on vessel.

F.O.B. Warehouse

(Free on board warehouse.) Seller owns goods until they are delivered to buyer's warehouse at final destination; selling price includes all costs so far plus transportation to final warehouse.

Freight Forwarder

An independent business which handles export shipments for compensation. At the request of the shipper, the forwarder makes the actual arrangements and provides the necessary services for expediting the shipment to its overseas destination. The forwarder takes care of all documentation needed to move the shipment from origin to destination, making up and assembling the necessary documentation for submission to the bank in the exporter's name.  Freight forwarders generally consolidate shipments for one or more shippers, and use the services of a motor carrier.  The forwarder arranges for cargo insurance, makes the necessary overseas communications, and advises the shipper on overseas requirements of marking and labeling. The forwarder operates on a fee basis paid by the exporter and often receives an additional percentage of the freight charge from the common carrier.  Forwarders assume liability for loss or damage in the same way as carriers.  In the freight forwarder relationship there are really two contracts of carriage: between the shipper and the forwarder, and between the forwarder and the carrier.  Thus, they are liable to the shipper for the loss or damage, and would have to file their own claim against the motor carrier.

Goods

Cargo shipped by sea or air.

Human Resources

Human resources manual / Hiring policy

This is a general document governs all of the facility’s human resources activities.  A hiring policy is a specific document lists all the details about hiring like procedures, types of acceptable documents from applicants, reference verification, and background checks etc.

Employment verification record

H.R department should check out a job applicant’s employment history; an employment verification record details the job applicant’s past working experience, companies the person worked for before, duration of employments, and comments from previous employers etc.

Background check record

This record can be in the form of law enforcement or government record, credit report, or drug-testing report etc.

Driver credentials (types of vehicles driver can operate)

Drivers who operate a truck, tractor-trailer or other types of specialized vehicles must be trained and certified by both the training institutes and government agency (usually the department of motor vehicle).  Records from these organizations prove a particular driver is fit to operate a certain types of vehicles.

Employee training manual (related to security)

Can be in the form of a book, booklet, or loose sheets.

Training record

§          Security meeting minutes (attendees list)

§          Security training program/schedule (type of training)

§          Other documents

Import License

A document required and issued by some national governments authorizing the importation of goods into their individual countries.

In Bond

A term applied to the status of merchandise admitted provisionally to a country without payment of duties -- either for storage in a bonded warehouse or for trans-shipment to another point, where duties will eventually be imposed.

Incident report

This report records details of irregularities found at loading / unloading area, at vehicle inspection or during the delivery trip.

Invoice, Packing List, etc. 

The invoice should detail the buyer and seller, a description of the goods, the quantity, the amount paid, the terms of sale and date. The packing list generally provides the weight, number of cartons and other relevant shipping information for the corresponding commercial invoice. Taken together, the commercial invoice and packing list evidence a contract of the sale of goods between a buyer and seller and provide the NVOCC / IAC or freight forwarder with information about the value of the shipment and other requirements of the parties to the trisection. For example, a shipment of frozen fish may require a special temperature setting. This may be recited on the SLI, commercial invoice, packing list, or all three.

I.T. security policy / computer usage policy

This is a general document details the company’s policy on information system usage.  It illustrates who has the right to access the company’s computer systems; it also defines the acceptable and unacceptable computer usage in the workplace.  Information system security is also included in the policy.

Lading = Loading

Letter of Credit – L / C

A document, issued by a bank pursuant to instructions of a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms, usually the receipt by the bank of certain documents within a given time. In effect, the bank substitutes its credit for that of its customer (the buyer).

Logistics

That part of the supply chain process that plans, implements, and controls the efficient, effective flow and storage of goods, services, and related information from the point of origin to the point of consumption in order to meet customers' requirements.

Loose Freight

Without packing. Sometimes used to refer to freight that has not been palletized or otherwise unitized, i.e., "loose cartons."

Manifest  

An itemized list by Bill of Lading number of the kind and quantity of all cargoes loaded aboard a vessel, prepared by the vessel's Master.

Motor carrier freight details & invoice (to customer)

The invoice issued to customer for payment.  The total amount usually includes the fuel surcharges (if applies) and special equipment used (if any).

*Motor carrier delivery order (for importing)

This is document issued by the trucking company to the port authority in order to retrieve cargo from the port.  This document only applies to land carriers in the US who goes the port to retrieve container for a customer.

Packing list (from shipper)

A shipping document lists the quantity, the content of goods in a particular shipment.  This document issues by the manufacturer to accompanied the export goods.

Proof of Delivery

A document issued by the land carrier to the customer to prove the cargo is delivered to its destination.  Customers usually request this document before payment is made to the land carrier.

Seal

A seal is a device (manual or electric) that is used to help ensure the “integrity” and Chain of Custody of the container.  Usually, a SEAL is placed on the container once the final loading has been completed and the container doors are closed.  A SEAL has a seal number, which is recorded on the shipping documents to track the containers as it moves along the supply chain.

Seal Control System

This is a document trail for container seal.  When a seal is broken for container inspection, a new seal will be installed after inspection by the authority and the new seal number will replace the old one.  The document may be issued to reflect such change or a notation will be added on the shipping document to reflect such change.

Seals usage instruction / procedures

A written document pertains to container seal usage, such as application, recording, and tracking of seals.  This written instruction / procedure should instruct employees how to apply container seal to container properly, what kind of seal information must appear on shipping documents, and how to establish trail to track container seals during transit.

Seal inventory monitoring register

A written document that monitors the inventory of container seals available.  Information include in the register include, date, number of seals at the beginning of the month, number of seals added during the month, number of seals used, seal numbers, date receipt of new seals, date issuance of seal, seal number, by whom the seal is issued, to whom the seal is issued to signatures of the issuance and receipt parties, current balance etc.  The register must be checked periodically to ensure accuracy.

Shipper's Letter of Instruction

This document provides ARAMEX with exact shipping instructions for your exports or imports. This letter should indicate the name and address, telephone and fax of the shipper and consignee, as well as information about the origin and nature of the goods, the destination, weight, dimensional volume and any special handling instructions that you may have.

Tractor or Truck Tractor

The noncargo carrying power unit that operates in combination with a semitrailer or trailer, except that a truck tractor and semitrailer engaged in the transportation of automobiles may transport motor vehicles on part of the power unit.

Truck-tractor Semitrailer-Semitrailer

In a truck-tractor semitrailer-semitrailer combination vehicle, the two trailing units are connected with a ``B-train'' assembly. The B-train assembly is a rigid frame extension attached to the rear frame of a first semitrailer which allows for a fifth wheel connection point for the second semitrailer.  This combination has one less articulation point than the conventional ``A dolly'' connected truck-tractor semitrailer-trailer combination.

Truck operator security manual / instruction

This is a document instructs delivery drivers what to do and what not to do when operating a delivery vehicle.  The document may contain information on vehicle security inspection before, during and after a trip, proper ways of cargo and container seal handling, where and when to stop for rest and meals, how to react during emergency situations, and what to do when irregularities are found during transit etc.

 Vehicle security inspection checklist

This checklist identifies areas of inspection a delivery driver should perform before leaving the truck depot.  The security checklist concentrates on vehicle security, which is differ from other checklists that pertain to vehicle mechanics or safety etc.  Nevertheless, it is OK to accept a mechanical and safety checklist that includes security elements if a stand-alone document is unavailable.

Vehicle log, Inbound and outbound

The inbound log records details of incoming vehicles (both visitors’ and delivery vehicles).  The outbound log records facility vehicles leaving for the trip or outside vehicles coming in to pick up cargo and are now heading out.  The following information should be included:

Visitor’s log

This register is used to record details of outsiders who visit the facility.  The following information should be record: